Privacy Policy
Effective November 4, 2026 · Version 2026-11-04b
- Your child plays with a first name and a 4-digit PIN that their coach sets up. We never ask for their last name, email, phone number, photo, address or exact location.
- We save their answers, scores and trophies so they can track progress and their coach can see what to work on.
- Teammates can see first names on team leaderboards. Other teams see only team names.
- No ads. We don't sell or rent children's information, and we don't use it for marketing.
- You can ask to see or delete your child's information, or stop them from playing, at any time: [SUPPORT EMAIL].
1. Who we are
The TYB Playbook Game and teachyouthbaseball.com are run by [LEGAL BUSINESS NAME], [MAILING ADDRESS], [PHONE], [SUPPORT EMAIL] ("we," "us"). We are responsible for the information described here. Our Terms of Service also apply.
The game is made for youth baseball players, including children under 13. We follow the U.S. Children's Online Privacy Protection Act (COPPA) and the FTC's COPPA Rule.
2. Information about players (children)
What we collect
| Information | Where it comes from | Why we need it |
|---|---|---|
| First name (or first name and last initial) | The coach types it in | So the player can log in and the coach can see their progress |
| 4-digit PIN | The coach sets it | Login. We store it only in scrambled (hashed) form and can't read it back. |
| Team | The coach's team | Shows the right plays, leaderboards and coach |
| Game activity: answers, right or wrong, scores, trophies, tests, practice times | Playing the game | Progress, trophies, leaderboards, coach stats |
| Ideas Box messages | Typed by the player | To improve the game. Players are told not to include personal information. |
| Technical information: device type (phone/tablet/computer), operating system and browser type; country and state from the internet connection; a shortened network address (the last part removed); a network code that changes every day; login times and failed logins | Sent automatically by the device | Only to run the game and keep it secure: logging in, stopping PIN-guessing, finding bugs, and making sure it works on kids' devices |
What we don't collect from players
Last names, email addresses, phone numbers, home addresses, photos, video, voice recordings, exact (GPS) location, contacts, biometric data or government ID numbers. We don't use advertising IDs, browser fingerprinting, or third-party analytics or ad tools in the game.
Persistent identifiers
The game stores a login code and the player's progress on the device (in the browser's local storage) so the player stays logged in. We use these and the technical information above only to support the internal operation of the game: keeping players logged in, security, preventing abuse, fixing problems and making sure the game works. We don't use them to contact children, to build profiles, for behavioral or targeted advertising, or for marketing.
Who can see a player's information
- Their coach: stats, trophies and answers for their own team.
- Teammates: first names and positions on team leaderboards.
- Other teams: team names only, on team-vs-team boards.
- Our staff: only as needed to run, support and secure the Service. Staff access is logged.
3. Parental permission and parents' rights
How permission is given. Before a child under 13 plays, a parent or guardian must receive this notice and give permission. [DESCRIBE THE METHOD, e.g. "Coaches give each family our parent notice and permission form; parents return the signed form to the coach, and the coach confirms to us that permission was received before adding the player." / or an online parent consent page.] Coaches agree in our Terms not to add a child without this permission.
Your rights. A parent or guardian can at any time:
- ask to see the information we have about their child;
- ask us to delete it;
- refuse further collection, which means we'll remove the player's login so they can no longer play, and delete their information if asked.
Contact [SUPPORT EMAIL] or ask your child's coach. We'll take reasonable steps to confirm you're the child's parent or guardian before sharing or deleting anything, and we'll respond within [30] days. We won't require a child to share more information than the game needs in order to play.
3A. Family Passes (a parent signs up their own child)
When a parent or guardian buys a Family Pass, the parent is the account holder. The parent creates the child's login (first name and a PIN), can see the child's progress on the parent page, and can delete the child's information at any time. Paying with a credit or debit card, which notifies the account holder of the transaction, is how we get the parent's permission for their child to use the game. We collect the same minimal information about the child as described above.
4. Information about coaches, parents and website visitors (adults)
What we collect
- Account information: username, team, the password (stored only in hashed form), and when you accepted our Terms.
- Order information: your name, email, phone (if you give it), team name and age group, the plays and products you picked, notes you send, and the shipping address you enter at checkout. If you buy custom branding, the logo and colors you upload.
- Purchase and membership information: what you bought, amounts paid, membership dates and renewal history. Payments are processed by Stripe; we receive confirmation of the payment and the last details Stripe shares with sellers (such as the billing name and the card brand), never your full card number.
- Usage and technical information: login times, pages used, device, operating system and browser type, approximate location (city, state or region and country) from your internet connection, and a shortened network address.
- How you found us and how you use our website: the website that linked you to us, campaign tags in links (for example "utm_source"), pages viewed, buttons clicked and how far you scroll on teachyouthbaseball.com. This is never collected on the kids' game.
- Messages you send us, including Suggestion Box entries.
How we use it
To provide and secure the Service, manage memberships and renewals, provide support, understand which pages and features are used, improve the Service, and tell coaches about our products, including playbooks, cards and renewals. You can opt out of marketing messages at any time. We don't sell or rent your personal information.
5. Cookies and similar technology
The game and coach pages never use advertising cookies, tracking pixels or third-party analytics. They store login codes and settings in your browser's local storage so you stay logged in.
Our public website (teachyouthbaseball.com) is for adults. It always counts visits in a basic way on our own server (page, approximate location, device type, the site that linked you). When you first visit, a banner asks whether you're OK with more. If you tap OK, we also store a random visitor ID in your browser to measure which pages help coaches (clicks and scroll depth), and we load Google Analytics and the Meta Pixel, which use cookies to measure visits and the results of our ads. If you choose Only necessary, none of that runs. You can change your choice at any time with the "Cookie choices" link at the bottom of any page. Your choice and any items you were building in the kit builder are kept in your browser's local storage.
6. Who we share information with
We don't sell personal information. We share it only:
- with service providers who help us run the Service and are required to protect it: Cloudflare (secure network delivery and protection against attacks), Stripe (payments), shipping carriers (your name and shipping address, to deliver your order) [and EMAIL PROVIDER, when added]. The Service runs on our own server in the United States.
- on our public website only, and only if you tap OK on the cookie banner, with Google (Google Analytics) and Meta (Meta Pixel), which measure visits and ad results. They are never used on the kids' game or coach pages.
- when the law requires it, or to protect the safety of children, users or the public;
- as part of a sale or merger of our business, in which case this policy continues to apply to information already collected.
We don't share children's information with third parties for their own use, and we don't allow third parties to collect information from children through the game.
7. How long we keep information
- Player accounts and game activity: while the team's membership is active, and up to 12 months after it ends so returning teams keep their progress. Then deleted, or deleted sooner on a parent's request.
- Technical and security logs about players: up to 12 months, then deleted automatically.
- Coach and visitor logs: up to 24 months, then deleted automatically.
- Orders and payment records: up to 7 years, because tax and accounting rules require it. Logos and artwork you upload: while your team is a member and up to 12 months after, or sooner if you ask.
- Backups are overwritten on a rolling basis within [90] days.
We keep children's information only as long as needed for the purposes above, then delete it securely.
8. How we protect information
Encrypted connections (HTTPS), PINs and passwords stored only in hashed form, account lockouts after repeated wrong tries, pausing networks with many failed logins, staff-only access with separate staff accounts and an activity log, and limits on what we collect in the first place. No system is perfectly secure. If we learn of a breach that affects your information, we'll notify you as the law requires.
9. Your rights as an adult
Depending on where you live, you may have the right to access, correct, delete or get a copy of your personal information, and to opt out of certain uses. Email [SUPPORT EMAIL]. We won't treat you differently for using these rights.
10. Changes to this policy
We'll post any changes here with a new effective date. If we make a material change to how we collect, use or share children's information, we'll notify parents and get new permission where the law requires it. Coaches are asked to accept updated policies when they next log in.
11. Contact us
[LEGAL BUSINESS NAME]
[MAILING ADDRESS]
Phone: [PHONE]
Email: [SUPPORT EMAIL]